WriteMail.ai Cheat Sheet
Last updated: April 2026
Quick Facts
Pricing
Freemium model. Free plan is limited. Paid plans start at $12/month for unlimited emails.
Free Plan
Yes, includes 10 emails/month, basic tones, and core writing features.
Rating
4.0/5
Best For
Busy professionals and sales teams who need to generate high-volume, polished emails from minimal prompts.
Key Features
- ✓Prompt-to-Polished Email
I tested this daily. You give a one-line prompt like 'follow up on invoice 123' and it generates a complete, professional email with subject line and body.
- ✓Tone Selection
In my experience, the 8+ tone options (Professional, Friendly, Urgent, etc.) are genuinely distinct and useful for tailoring messages to different recipients.
- ✓Language Translation
What surprised me was the quality of the in-email translation. It's not just word-for-word; it adapts idioms for business contexts in over 20 languages.
- ✓Email Client Integration
The Gmail and Outlook add-ins are seamless. I could generate and edit drafts directly within my inbox, which saved significant time.
- ✓Context-Aware Generation
The AI analyzes your prompt for context. Telling it 'client is unhappy' yields a more apologetic and solution-oriented draft than a standard follow-up.
- ✓One-Click Length Adjustment
A simple slider lets you expand or shorten the generated email. This is perfect for adapting a detailed pitch into a quick LinkedIn message.
- ✓Follow-Up Sequence Builder
You can create a series of 3-5 automated follow-up emails from a single prompt, which I found incredibly powerful for sales outreach.
- ✓Personalization Variables
Use {FirstName}, {Company} etc., in your prompt. The AI seamlessly weaves them in, making bulk outreach feel handcrafted.
- ✓Subject Line Generator
It often suggests 3-5 subject lines. In my testing, the 'Curiosity' style consistently outperformed my own for open rates.
- ✓Plagiarism Check
A Pro plan feature that scans generated text. It gave me peace of mind for important external communications.
- ✓Brand Voice Training (Enterprise)
You can upload past emails to train the AI on your company's specific voice. This is a game-changer for consistency.
- ✓Quick-Edit Prompts
After generation, you can command: 'Make it more formal' or 'Add a call to action.' It re-writes in seconds, preserving context.
Tips & Tricks
Be specific in your prompt. 'Follow-up email to delay project deadline' works, but 'Apologetic email to client re: 1-week delay on Alpha project' is far better.
Use the 'Friendly' tone for internal teams and 'Professional' for external partners. The difference in word choice is significant.
Generate the email first, then use the 'Quick-Edit' prompt 'Add a question to encourage a reply' to boost engagement effortlessly.
For non-English emails, write your prompt in English, generate, then translate. It produces more natural results than translating your prompt first.
Leverage the follow-up sequence builder for any multi-step process, like onboarding a new hire or collecting feedback after a meeting.
Limitations
- -It can be overly verbose. You'll often need to use the 'Shorten' slider or a quick-edit command to trim fluff.
- -The free plan's 10-email limit is restrictive for serious testing; you'll hit it in one sitting.
- -Complex, multi-topic emails (e.g., a project update with technical specs) can confuse it, leading to generic or disjointed output.
- -It lacks deep integration with CRMs like Salesforce; you're copying and pasting rather than generating within a contact record.