Scribe Cheat Sheet
Last updated: April 2026
Quick Facts
Pricing
Freemium model with a generous free plan for individuals and paid tiers starting at $29/user/month for teams.
Free Plan
Yes. Includes unlimited guides, basic editing, and sharing via public links. Perfect for solo creators.
Rating
4.5/5
Best For
Teams and individuals who need to create visual, step-by-step process documentation quickly without manual screenshot editing.
Key Features
- ✓Automatic Screen Capture
I just click record, perform the process, and Scribe automatically captures every click, scroll, and keystroke, generating a guide in seconds.
- ✓AI-Generated Instructions
What surprised me was the AI's accuracy in writing clear, concise step descriptions from my actions, saving me hours of manual writing.
- ✓Smart Redaction
In my testing, the tool automatically blurs sensitive data like emails and passwords in screenshots, which is a crucial security feature for SOPs.
- ✓One-Click Editing
I can instantly edit any step, text, or screenshot directly in the generated guide without needing a separate image editor.
- ✓Custom Branding (Paid)
On Pro plans, I can add my company logo, colors, and custom domains to make guides look like official internal documentation.
- ✓Folder Organization
I organize my Scribes into folders and subfolders, which is essential for managing a large library of processes for different teams.
- ✓Interactive Embeds
I embed guides directly into Notion, Confluence, or our internal wiki. The embeds are live, so updates sync automatically.
- ✓Team Workspaces
My team collaborates in a shared workspace where we can co-edit, comment, and maintain a single source of truth for procedures.
- ✓Chrome Extension
I use this daily to document web app processes without switching context. It's faster than the desktop app for browser-based tasks.
- ✓Step Validation & Branching
For complex guides, I can add conditional logic (if/then) and required checkboxes to ensure users complete critical steps correctly.
- ✓Analytics Dashboard
I track which guides are most viewed and by whom, providing data to improve our most critical training materials.
- ✓Export Options
I export guides as PDFs, Markdown, or HTML. The PDF export is clean and professional for offline distribution or compliance audits.
Tips & Tricks
Record in a clean, maximized window. Cluttered desktops create messy, confusing screenshots that require heavy editing.
Speak your steps aloud while recording. Scribe's AI uses your narration to write better, more contextual instructions.
Use the 'Pause Recording' feature for sensitive parts (like logging in) instead of stopping and starting a new guide.
Immediately edit the auto-generated title and description for better SEO and easier discovery in your team's knowledge base.
Create a 'Scribe Template' with your branding and standard intro/outro steps, then duplicate it for every new process.
Limitations
- -It struggles with highly dynamic or non-linear processes; the linear step format can be restrictive for complex workflows.
- -The AI text generation is good but not perfect; you must review and edit for technical accuracy and brand voice.
- -Video recording is limited to short GIFs per step; it's not built for full-length, narrated video tutorials.
- -Advanced formatting within step text (like bullet points or bold) is limited compared to a full-featured document editor.