Reclaim AI Cheat Sheet
Last updated: April 2026
Quick Facts
Pricing
Freemium model with a generous free plan, Starter at $8/user/month, and Business at $12/user/month.
Free Plan
Yes. Includes 1 calendar, unlimited habits & tasks, 2-hour daily task scheduling, and basic integrations.
Rating
4.5/5
Best For
Busy professionals and managers who need their calendar to actively defend focus time and automatically reschedule based on shifting priorities.
Key Features
- ✓Smart 1:1 Meetings
Automatically finds the best mutual time for meetings with frequent collaborators, respecting both parties' focus time and existing commitments.
- ✓Habits
Schedules recurring personal or work habits (like daily planning or exercise) and fiercely defends that time, automatically rescheduling if conflicts arise.
- ✓Tasks
Dynamically finds time for your to-do list items. I set a duration and priority, and Reclaim slots them into gaps in my calendar.
- ✓Focus Time
Automatically blocks dedicated, distraction-free work periods. What surprised me was how aggressively it defends this time from meeting invites.
- ✓Buffer Time
Adds travel or mental breaks between meetings. In my experience, this single feature dramatically reduced my back-to-back meeting fatigue.
- ✓Priority Levels
Lets you rank tasks and habits. High-priority items get scheduled first and are harder to move, which is crucial for my important work.
- ✓Calendar Sync
Deep, two-way sync with Google Calendar. All Reclaim blocks appear as native calendar events, making the system transparent to colleagues.
- ✓Project Manager Links
Connects with tools like Asana, Jira, and Linear. I tested the Linear integration, and it pulled my issues in as schedulable tasks seamlessly.
- ✓Auto-Rescheduling
The core magic. When a new meeting pops up, Reclaim intelligently moves your lower-priority tasks and habits to new open slots.
- ✓Schedule Health
A dashboard showing your work-life balance stats, like meeting hours vs. focus time. It made my burnout risk visually clear.
- ✓Meeting Templates
Create standardized blocks for different meeting types (e.g., client call, internal review) with pre-set durations and buffers for quick scheduling.
- ✓Time Tracking
Tracks time spent on scheduled tasks and habits. I found it useful for auditing where my week actually went versus my plan.
Tips & Tricks
Start with just 2-3 high-priority habits. Overloading it initially makes the rescheduling chaotic. Let it learn your rhythm.
Be ruthless with task priority settings. This is the lever that controls what gets moved when your schedule changes.
Use the 'Break' habit to force lunch and short pauses. I was surprised how often I'd otherwise work straight through.
Connect your project management tool. It transforms vague tickets into concrete, scheduled time commitments automatically.
Review the Schedule Health weekly. It's a gut-check to rebalance meeting-heavy weeks before they happen.
Limitations
- -It's Google Calendar-only. No native Microsoft Outlook support is a deal-breaker for many corporate environments.
- -The AI can sometimes be too aggressive in rescheduling, moving tasks you might have preferred to just skip that day.
- -Initial setup requires thoughtful configuration. It's not a 'set and forget' tool; you need to tune priorities and settings.
- -The mobile experience is functional but not as powerful as the web dashboard for making quick adjustments on the go.