Fireflies.ai Cheat Sheet
Last updated: April 2026
Quick Facts
Pricing
Freemium model with a generous free tier, Pro at $10/user/month, Business at $19/user/month, and custom Enterprise pricing.
Free Plan
Yes, includes 800 mins of storage, limited transcription credits, and core features like automated meeting notes and search.
Rating
4.3/5
Best For
Sales teams, project managers, and anyone drowning in meetings who needs a searchable, actionable record of every conversation.
Key Features
- ✓Automatic Meeting Joining
I set it up once, and Fireflies automatically joins my scheduled Zoom, Teams, or Google Meet calls. It’s like a reliable, silent colleague who never misses a meeting.
- ✓AI-Powered Transcription
The transcription accuracy is impressive, even with technical jargon and multiple speakers. It timestamps everything, making it easy to jump to specific parts of the conversation.
- ✓Smart Search
This is a game-changer. I can search for any phrase, topic, or keyword mentioned across all my past meetings. Finding a lost promise or decision takes seconds.
- ✓AI Super Summaries
After a meeting, I get a concise, bulleted summary with key points, decisions, and next steps. It saves me 15-20 minutes of manual note-review per call.
- ✓Automatic Action Item Detection
Fireflies identifies tasks and assigns them to speakers (e.g., 'John: Send the proposal by Friday'). This feature alone has improved our team's accountability.
- ✓Conversation Intelligence
For sales calls, it analyzes talk time, sentiment, and monologues. In my experience, seeing my own talk-to-listen ratio was a humbling and valuable insight.
- ✓Soundbite Creation
I can clip a 30-second highlight from any meeting and share it instantly in Slack. Perfect for capturing praise or clarifying a complex point for the team.
- ✓Keyword & Topic Tracking
I set alerts for terms like 'competitor X' or 'budget.' Fireflies notifies me whenever they're mentioned, which is crucial for account management.
- ✓Seamless Integrations
It connects directly to my workflow: transcripts go to Slack channels, notes sync to Notion, and meetings log in Salesforce. It feels native.
- ✓Custom Vocabulary
I added our internal product names and acronyms. What surprised me was how much this improved transcription accuracy for our niche terminology.
- ✓Meeting Analytics Dashboard
The dashboard shows metrics like total meeting hours and participation. It’s sobering data that has helped me advocate for more focused agendas.
- ✓Chrome Extension
I use this to quickly capture and transcribe any audio from my browser—like a webinar or a training video—without a formal calendar invite.
Tips & Tricks
Use the Chrome extension to transcribe any audio or video on the web, not just calendar meetings.
Create a 'Team Knowledge' channel in Slack and auto-post all meeting summaries there for transparency.
Before a call, upload the agenda doc to the Fireflies meeting link to give the AI crucial context.
Use the 'Ask Fred' chatbot to query your past meetings: 'What did we decide about the Q3 launch?'
Set keyword trackers for competitor names to get automatic alerts from sales and strategy calls.
Limitations
- -Transcription can struggle with heavy accents or very fast, overlapping dialogue, requiring manual corrections.
- -The mobile app experience is functional but not as polished or intuitive as the desktop web version.
- -The free plan's 800-minute storage cap fills up quickly if you record all your meetings.
- -Setting up complex automation workflows with the API requires technical know-how.