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How to Migrate from Rev to Fireflies.ai (Step-by-Step)

Last updated: April 2026

Migrating from Rev to Fireflies.ai makes sense for teams focused on meeting productivity rather than general transcription services. While Rev excels at accurate transcription for various media, Fireflies.ai specializes in automatically capturing, transcribing, and analyzing meetings across platforms like Zoom, Google Meet, and Teams. This guide covers exporting your Rev data, setting up Fireflies.ai's meeting automation, transferring workflows, and adapting to Fireflies.ai's AI-powered meeting insights. You'll learn how to move from a manual upload-and-wait model to an automated meeting assistant that joins calls for you.

Estimated Timeline

solo user

2-4 hours

small team

1-3 days

enterprise

1-2 weeks

Migration Steps

Audit Your Rev Usage and Data

easy

Export Data from Rev

medium

Set Up Fireflies.ai Account and Integrations

easy

Import Historical Transcripts to Fireflies.ai

medium

Recreate Workflows and Notifications

medium

Train Your Team on Fireflies.ai

easy

Run Parallel Testing Period

medium

Cancel Rev Subscription and Finalize Migration

easy

Feature Mapping

Rev	Fireflies.ai Equivalent	Notes
Automated Transcription (85%+ accuracy)	AI Meeting Transcription	Fireflies.ai offers similar accuracy for meetings but is specifically tuned for conversational speech versus general audio/video.
Human-Reviewed Transcription	Manual Transcript Editing	Fireflies.ai allows manual editing of AI transcripts but doesn't offer paid human review services like Rev.
Support for Various Audio/Video Formats	Live Meeting Recording & File Upload	Fireflies.ai supports common formats via upload but excels at automatic recording from conferencing platforms.
YouTube & Dropbox Integration	Zoom, Google Meet, Teams Integration	Fireflies.ai integrates directly with conferencing tools for automatic capture versus Rev's manual upload from integrations.
Fast Turnaround for Automated Services	Real-Time Transcription	Fireflies.ai transcribes in real-time during meetings, with summaries available immediately after.
Closed Captioning & Subtitling	Transcript Sharing & Search	Fireflies.ai focuses on searchable transcripts and sharing rather than SRT file generation for video captioning.
Professional Transcription Services	AI Meeting Summaries & Action Items	Fireflies.ai adds value with AI analysis (summaries, action items) rather than just verbatim transcription.

Data Transfer Guide

Export from Rev: Log into Rev, go to 'My Files,' select transcripts, and download in .txt or .docx format. For captions, choose .srt. Use the API for bulk exports if available. Save files organized by date/project. Import to Fireflies.ai: In Fireflies.ai dashboard, click 'Upload' and select files. Supported formats: MP3, MP4, WAV, M4A, WEBM. Note: Fireflies.ai is optimized for live meetings, so imported files may not generate full AI summaries like action items, but transcripts remain searchable. For large archives, prioritize recent or frequently referenced meetings.

Frequently Asked Questions

Can I transfer my data from Rev to Fireflies.ai?+

Yes, you can export transcripts from Rev as files and upload them to Fireflies.ai. However, Fireflies.ai is optimized for live meetings, so imported files may not generate full AI summaries like action items automatically.

How long does migration take?+

For a solo user, 2-4 hours including setup and data transfer. Small teams need 1-3 days for training and workflow adjustment. Enterprises require 1-2 weeks for full deployment and integration with existing systems.

Will I lose any features switching to Fireflies.ai?+

You may lose human-reviewed transcription, dedicated captioning services, and support for highly specialized media formats. Fireflies.ai focuses on meeting productivity with AI summaries rather than general transcription services.

Can I use both tools during migration?+

Yes, run a parallel testing period for 1-2 weeks. Use Rev for critical projects while testing Fireflies.ai's meeting capabilities. This ensures a smooth transition without disrupting ongoing work.

Is Fireflies.ai cheaper than Rev?+

Typically yes. Fireflies.ai offers a generous free plan and paid plans starting at $10/month for unlimited transcription. Rev charges per minute of audio/video, which can add up quickly for frequent meeting transcription.