→How to Migrate from Reclaim AI to Fireflies.ai (Step-by-Step)
Last updated: April 2026
Migrating from Reclaim AI to Fireflies.ai represents a shift from calendar automation to meeting intelligence. While Reclaim excels at scheduling optimization, Fireflies specializes in capturing, transcribing, and analyzing conversations. This guide covers the complete migration process for users who need robust meeting documentation rather than calendar management. You'll learn how to export relevant data, set up Fireflies.ai, map features between platforms, and transition your workflow. The migration is straightforward since these tools serve different primary functions, but careful planning ensures you maintain productivity during the switch.
Estimated Timeline
solo user
2-4 hours
small team
1-3 days
enterprise
1-2 weeks
Migration Steps
Audit Your Current Reclaim AI Usage
easyExport Data from Reclaim AI
easySet Up Fireflies.ai Account and Integrations
easyConfigure Fireflies.ai Meeting Intelligence
mediumTransition Your Team and Workflows
mediumDecommission Reclaim AI
easyFeature Mapping
| Reclaim AI | Fireflies.ai Equivalent | Notes |
|---|---|---|
| Smart time blocking | Meeting recording scheduling | Fireflies doesn't block time but can be scheduled to automatically join and record meetings during blocked periods |
| Automated task scheduling | Action item tracking | Fireflies identifies action items from conversations rather than scheduling them in your calendar |
| Google Calendar integration | Google Calendar integration | Both integrate with Google Calendar but for different purposes: scheduling vs. meeting capture |
| Slack integration | Slack integration | Both offer Slack integration but Fireflies shares meeting summaries while Reclaim manages scheduling requests |
| Habit tracking and scheduling | Meeting analytics and insights | Fireflies provides conversation analytics instead of personal habit scheduling |
| Meeting scheduling optimization | Meeting transcription and search | Fireflies documents meetings rather than optimizing when they occur |
| Calendar defense/protection | Meeting intelligence repository | Fireflies creates searchable knowledge from meetings instead of protecting calendar time |
Data Transfer Guide
Reclaim AI doesn't offer direct data export since it primarily manages calendar events rather than storing independent data. To preserve your setup, document your habits, tasks, and scheduling rules manually. Export your Google Calendar events separately through Google's export function. For Fireflies.ai, there's no import needed as it captures new meetings automatically. Historical meeting data from before migration cannot be transferred. Focus on configuring Fireflies.ai to capture future meetings effectively rather than attempting to transfer past scheduling patterns. The key is establishing new workflows around meeting documentation rather than trying to recreate calendar automation.