→How to Migrate from Fireflies.ai to Otter.ai (Step-by-Step)
Last updated: March 2026
Migrating from Fireflies.ai to Otter.ai is often driven by Otter's superior real-time transcription accuracy, more intuitive interface, or stronger integration with specific workflows. This guide provides a comprehensive migration plan covering data export/import, feature mapping, and user training. We'll help you transfer your valuable meeting history while minimizing disruption to your team's workflow. Whether you're a solo user or managing an enterprise transition, this guide outlines the practical steps needed for a smooth switch between these AI meeting assistants.
Estimated Timeline
solo user
3-5 hours
small team
2-3 days
enterprise
2-3 weeks
Migration Steps
Audit Your Fireflies.ai Usage
easySet Up Otter.ai Account and Integrations
mediumExport Data from Fireflies.ai
mediumImport Historical Data to Otter.ai
hardConfigure Otter.ai Settings and Preferences
mediumTrain Your Team on Otter.ai
mediumRun Parallel Testing Period
easyComplete Migration and Decommission Fireflies
easyFeature Mapping
| Fireflies.ai | Otter.ai Equivalent | Notes |
|---|---|---|
| Automated meeting joining and recording | Automatic meeting joining via calendar integration | Both offer similar functionality, but Otter may have different platform support |
| AI-powered transcription | Real-time transcription with speaker identification | Otter emphasizes real-time capabilities more strongly |
| Meeting summaries and highlights | Automated summaries and keyword highlights | Otter provides more customizable summary templates |
| Searchable transcript database | Searchable transcripts with editing capabilities | Otter offers more robust editing and annotation tools |
| Slack and Notion integrations | Slack integration and API access | Otter has Slack integration but more limited Notion support |
| Action item tracking | Automated action item extraction | Both identify action items, but Otter's are more prominently featured |
| Custom vocabulary | Custom vocabulary and speaker training | Otter allows more extensive speaker identification training |
| Multiple platform support (Zoom, Meet, Teams) | Zoom, Google Meet, Microsoft Teams integration | Feature parity with similar integration depth |
Data Transfer Guide
Exporting from Fireflies: Access your workspace settings and use the 'Export Data' option. You can export transcripts in TXT, DOCX, or PDF formats. Audio recordings can be downloaded as MP3 files. For bulk exports, contact Fireflies support for a complete data package. Importing to Otter: Otter doesn't directly import transcripts from competitors, but you can upload audio/video files to generate new transcripts. Convert important Fireflies meetings to audio files and upload them to Otter. For text preservation, save exported transcripts as documents in a connected cloud storage (Google Drive, Dropbox) that Otter can access. Consider keeping Fireflies exports as an archive rather than attempting full transcript migration.